The dataglobal method

On the way to creating your digital enterprise, we guide you step-by-step using the dataglobal method. Regardless of at what point we embark on the dataglobal method with you, when you partner with dataglobal, you can expect an integrated method to be applied to all your present and future challenges as you move towards your digital transformation.

We will create your company’s success story, using the tools of dataglobal CS software and the dataglobal method, as well as an individual consulting concept and our extensive experience spanning 30 years.

Document management

Modern document management is much more than just managing electronic documents. With the dataglobal Digital Workplace, you can improve the way you collaborate throughout the company, automate processes, and free up employees to work on more important tasks. We’ll show you how to do it!

Your questions

• How do I manage my document versions?
• How can I trace a document’s history?
• How can I version documents directly from MS Office products?
• How can I collaborate on documents with other users?
• How can I integrate documents into processes and workflows?
• How can I grant individual access rights to different document statuses (e.g., version, revision, approval)?
• How can I quickly access documents from anywhere?
• How can I quickly search and find relevant documents?
• How can I keep documents readable over the long term?
• How can I ensure that documents can’t be changed?
• How can I share documents with employees, customers and suppliers?

Working together to create your individual solution

• We work with you to develop an access and privilege concept
• We jointly develop a concept for sharing documents with employees, customers and suppliers (e.g., via Link)
• We define versioning rules with you
• We work with you to determine retention rules
• We enable metadata enrichment and full-text indexing
• Defining together which applications will be worked with, such as Outlook, Word, Excel, etc.
• Jointly defining and developing workflows and approval processes
• Determining the filing structure together

How you benefit from using our dataglobal CS software

• Transparency and traceability thanks to an always-complete document history
• Ensuring identical information statuses
• Digitizing document-related processes
• Avoiding duplicates
• Rapid searching and finding of documents
• Security advantage thanks to an appropriate privilege concept
• Marrying documents and document-related processes in one application
• Laying the foundations for modern work practices
• Sustainability by avoiding paper
• Using documents and information across all terminal devices
• Improved collaboration with customers, employees and suppliers
• Intuitive use by the user via seamless integration in familiar applications, such as MS Office
• Improved efficiency thanks to optimized document management

We look forward to your questions and challenges Simply call us at +49 7131 1226-500, send an email to request@dataglobal.com, or use our contact form – our advisors are always on hand to help!

Electronic files

Competitive advantage comes from digitizing, modernizing and simplifying management processes. With an e-File you can achieve fast, decentralized availability of information, work distributed instantly to teams, and high process quality, all with a simultaneous increase in efficiency. We show you how to do it!

Your questions

• How do I increase my data and process security?
• How do I create a uniform information status?
• How can I comply with internal data protection policies and data protection laws?
• How do I avoid redundancies?
• How can I integrate my customers into value-creating processes?
• How do I ensure data completeness?
• How do I integrate data and documents from different sources (digital and analog)?

Working together to create your individual solution

• We take care of the integrity of all documents and data from the most varied sources
• dataglobal CS guarantees data integrity and currency
• Introduction of a reliable access/privilege management by means of dataglobal CS
• Sharing electronic files and documents with employees, suppliers, and customers is quite simple
• Enriching data with metadata from business processes, automatically and manually
• Examples of an e-File:
  • Personnel file
  • Construction file
  • Production file
  • Order file
  • Contract file
  • Project file

How you benefit from using our dataglobal CS software

• Faster transactions
• Simultaneous sharing of information with employees, suppliers and customers
• Uniform information status for everyone involved in the process
• Safeguarding expertise / developing a knowledge pool
• Access is better protected or controlled hierarchically
• Reduction of individual errors
• Fast finding and searching
• Easier monitoring
• Individualized view of files
• Constant availability of all information
• More time for value-generating processes and capabilities
• Traceability of all process steps
• Increased quality of information

We look forward to your questions and challenges Simply call us at +49 7131 1226-500, send an email to request@dataglobal.com, or use our contact form – our advisors are always on hand to help!

Digital processes

The digitization of your processes results in increased productivity, reduced costs, and shorter reaction times to supplier and customer queries. Learn from us how you and your company can benefit from digitizing your processes

Your questions

• How can I speed up operational workflows and make them secure?
• How do I increase my data and process security?
• How can I monitor and control my processes, and create transparency?
• How can I digitize customer processes and increase turnover as a result?
• How can I use digital processes to increase the profitability of my company?

Working together to create your individual solution

• We listen carefully to you and understand your requirements
• We create an individual process analysis
• We develop a process optimization concept
• We quickly create prototypes
• Together with you, we test the prototypes / feedback loop
• Once the prototype(s) are approved, digital process implementation begins
• We supply prefabricated templates that can be used right away
• Examples of digital processes include:
  • Personnel onboarding
  • Travel cost management
  • Applicant management
  • Approval & contract conclusion
  • Invoice receipt

We work with you to develop document-related workflows

How you benefit from using our dataglobal CS software

• Higher level of agility thanks to faster approval processes
• Greater professionalism means a closer connection with customers and increased customer satisfaction
• Faster business transactions
• Increased data and process security
• Reduction in error sources
• Facilitating the analysis and measurement of data (transparency)
• Laying the foundations for process optimization
• Focusing employees on value-adding activities
• Foundation for a digital workplace
• Foundation for the introduction of artificial intelligence (AI), automation and process rules
• Higher level of motivation among employees
• Increased efficiency thanks to optimized digital processes
• Everything from a single source – dataglobal CS software for all applications

We look forward to your questions and challenges Simply call us at +49 7131 1226-500, send an email to request@dataglobal.com, or use our contact form – our advisors are always on hand to help!

Archiving

Archiving with dataglobal CS is much more than the legally compliant storage of electronic, business-related information. All relevant data and information are gaplessly recorded and linked to your business context through company-wide and cross-system integration. We look forward to showing you how you can use your complete dataset as a valuable resource for your digital transformation.

Your questions

• How can I store relevant information so that it’s audit-proof over the long term?
• How can I make my relevant corporate knowledge usable and searchable over the long term?
• How can I reliably meet internal and legal requirements for the storage of data?
• How do I ensure access privileges and the unchangeability of relevant data over the long term?
• How can I securely access corporate data from anywhere?
• How do I ensure that I can integrate all data from all relevant sources?
• How do I make data available quickly at any time, irrespective of the storage technology used?
• How can I monitor archive access so that it can be tracked?
• How can I archive emails in line with compliance requirements?

Working together to create your individual solution

• Integration of your data from all relevant sources, such as email, SharePoint, Cloud, Office, SAP, ERP, CRM, banking, ECM systems, and any specialist applications
• Metadata enrichment and categorization
• “Image to text” conversion (OCR)
• Full-text indexing
• Conversion of your data to an independent (self-writing) format which is readable in the future, regardless of the system used
• Ensuring the unchangeability of all documents
• Migration of data to the newest storage technology
• Long-term software support
• Life-cycle management of information (retention)
• Retention periods for deleting data (legal hold)
• Access to archived data via all terminal devices
• With dataglobal CS, the complete email journal is archived and stored securely

How you benefit from using our dataglobal CS software

• Long-term data availability
• Audit-proof data storage
• Support from a reliable partner with more than 30 years’ experience
• Search and find data quickly from anywhere
• Data volume and number of documents are highly scalable
• Uncomplicated, fast access from familiar applications, such as SAP, Office, Outlook, etc.
• Low training costs
• Increased efficiency due, for example, to reduced search times, data availability, etc.
• Competitive advantage by accessing the entire corporate knowledge base, e.g., contracts from a long time ago
• Securing your expert know-how
• Security thanks to the traceability of data and documents

We look forward to your questions and challenges Simply call us at +49 7131 1226-500, send an email to request@dataglobal.com, or use our contact form – our advisors are always on hand to help!

SAP

The ERP system is the backbone of your organization and holds a large quantity of your most important data in a central location. However, your processes also involve a number of other applications and information sources. We can tell you how you can link these different resources intelligently and use them as efficiently as possible for your business.

Your questions

• How can I amalgamate SAP documents and external documents and embed them in common processes?
• How do I relieve the load on my SAP system?
• How can I archive documents from SAP?
• How do I find a certified manufacturer for SAP archiving and SAP-ILM?
• How can I implement the introduction of SAP-HANA cost-efficiently?
• How can I roll out a consistent ILM strategy?

Working together to create your individual solution

• We work together to determine your archiving strategies in SAP
• dataglobal CS archives your SAP documents via our certified interfaces, making them audit-proof
• In the process, they are automatically enriched with metadata so that all information can be found optimally
• SAP records are linked to external records and documents that are both within the same business context and integrated into digital processes
• The load on the system is effectively reduced, and data growth is sustainably controlled
• Old systems can be replaced or switched off
• Consistent safeguarding of the management of retention policies
• It is now possible to set up extraordinary retention periods (legal hold)
• Verifiable deletion of data from the archive or a database as per GDPR
• Planning data archiving and application retirement before the introduction of SAP-HANA

How you benefit from using our dataglobal CS software

• Streamlined, fast, cost-effective SAP system
• Cost savings by reducing SAP licenses
• Integrated view of processes by linking SAP and non-SAP data
• Mobile access to SAP via the dataglobal CS Client
• SAP documents are made available to digital processes, increasing the quantity and quality of your business data
• dataglobal is a certified manufacturer for archiving and ILM, for both SAP HANA and NetWeaver

We look forward to your questions and challenges Simply call us at +49 7131 1226-500, send an email to request@dataglobal.com, or use our contact form – our advisors are always on hand to help!

Modern work practices

In times of global competition and digital transformation, the requirements placed on networking and making the work environment more flexible are also changing – not least thanks to a completely new generation of employees. We can show you how to make these changes work for the success of your business.

Your questions

• How do I create a digital workplace?
• How can I access data easily, securely and remotely from anywhere?
• How can I make the work processes in my company sustainable?
• How can I make processes independent of people and places?
• How can adapt my workstations individually to suit my employees? (Home office, flexible working time models, co-working space, etc.)
• How can I sustainably and reliably share information?
• How can I ensure the authenticity of documents (e.g., contracts)?
• How can I identify non-value-adding activities and eliminate or automate them?
• How can I use AI profitably?
• How can I be a desirable employer?

Working together to create your individual solution

• We listen carefully to you and understand your requirements
• We create an individual inventory
• Together, we define the current status of your digitization level
• We develop an individual digitization concept for you
• We define the different solution components
• We work with you to prioritize the solution components
• We break down your challenges into sub-goals and sub-tasks
• Introduction of your dataglobal CS solution
• Introduction of AI

How you benefit from using our dataglobal CS software

• Place- and people-independent optimization and digitization of your work environment
• Sustainability through mobile (location-independent) and paperless work
• Everything from one source – an experienced partner for the whole solution
• Creating opportunities for flexible work models
• Higher levels of employee motivation
• Competitive advantage and increased efficiency thanks to fast, value-based work
• More security in document-related processes thanks to guaranteed document authenticity
• More security based upon the sustainable sharing of links/references to information
• Timesaving and security advantage thanks to automated, self-learning processes
• Attractive workplaces, attractive employer

We look forward to your questions and challenges Simply call us at +49 7131 1226-500, send an email to request@dataglobal.com, or use our contact form – our advisors are always on hand to help!

Data and storage management

The amount of business-critical data, which are usually unstructured, is increasing at a rapid pace and putting pressure on your cost-intensive storage infrastructure. Without intelligent data and storage management, this continued uncontrolled increase will stretch your resources to breaking point, time and again. We can show you how you can avoid this risk.

Your questions

• How can I create storage space?
• How can I use data storage locations efficiently?
• How can I monitor my data?
• How can I distinguish between relevant and less relevant data?
• How can I use more cost-effective Cloud storage and avoid risk?
• How can I use available storage cost-efficiently?
• How can I keep my Exchange and Notes systems streamlined and fast?
• How can I keep my SAP systems streamlined?

Working together to create your individual solution

• We create an inventory data analysis of your unstructured data (data assessment)
• The data and rules are categorized on the basis of data relevance
• Decision on migrating data, based upon the mutually defined rules
• You monitor and manage your company-wide data storage centrally
• A simulation of the defined rules creates a basis for decision-making
• Metadata enrichment and full-text indexing give you even more transparency

Your benefit in using our dataglobal CS software

• Streamlined mail systems
• Streamlined SharePoint systems
• Streamlined file systems
• Streamlined SAP system
• Cost savings by moving to more cost-effective storage media (e.g., the Cloud)
• Rapid searching and finding of data
• Gapless data monitoring
• Thorough understanding of the dataset, allowing informed decisions
• Laying the foundations for data control

We look forward to your questions and challenges Simply call us at +49 7131 1226-500, send an email to request@dataglobal.com, or use our contact form – our advisors are always on hand to help!

Data control / AI

The collaborative processing and sharing of data in your company can lead to uncontrolled duplication or even multiplication of the same data at completely different storage locations. This effect, which is known as content sprawl, is very dangerous for a number of reasons. It is particularly worrisome if you have lost track of where exactly sensitive (e.g., personal) data are located. Learn from us how you can regain control over your data.

Your questions

• How can I understand and control unstructured data throughout the company?
• How can I categorize and classify my data?
• How can I identify and classify personal data?
• What risks do my data present?
• How can I use pre-prepared taxonomies?
• How can I train data classification processes with my documents?
• What actions, such as deleting and archiving, can I execute on the documents?
• How can I integrate classified, automated data into digital processes?
• How can I understand my databases in a regular process?
• How can I make my unstructured data more understandable and more valuable using metadata?
• How can I ensure the data classification process is sustainable across all my unstructured data?

Working together to create your individual solution

• We analyze your situation and work with you to define your requirements
• We carry out a data assessment of your unstructured data
• We define your data categories, including risk categories
• Data classes are automatically associated with metadata
• We create a digital profile for the identifiability of processes, such as archiving, deleting, outsourcing, copying, extended access protection, etc.
• Using the information content of your data, dataglobal CS trains itself and continuously becomes more intelligent as a result
• Training on the data can be simulated and tested
• Drafting discovery and classification policies that run regularly over the unstructured data

How you benefit from using our dataglobal CS software

• Controlling and understanding unstructured data
• Increased security thanks to absolute transparency
• Risks can be avoided and eliminated
• Competitive advantages thanks to the easy finding and flexible availability of company-related information
• Your continuous improvement process (CIP) can be ensured thanks to intelligent, self-learning dataglobal CS software
• Laying the foundations for the implementation of optimized digital processes

We look forward to your questions and challenges Simply call us at +49 7131 1226-500, send an email to request@dataglobal.com, or use our contact form – our advisors are always on hand to help!

Compliance

Compliance with laws and regulations for handling data is important for you. However, keeping to the guidelines for retaining files, documents and emails places significant and complex demands on you. We can show you how to easily establish legal certainty for you and your company.

Your questions

• How can I comply with internal and statutory provisions relating to the audit-proof retention of data?
• How can I ensure that the internal and statutory retention obligations for different document types, e.g., 10 years for accounting documents (GoBD), are met?
• How can I react to changing retention periods?
• How can I ensure that my employees comply with regulations?
• How can I support my data protection officer through the use of software?
• How can I ensure best possible compliance with the DSGVO / GDPR?
• How can I get the best possible support in an e-Discovery case?
• How can I extend expiration periods – for example, in the case of a lawsuit (legal hold)?
• How can I ensure customer-specific retention times for production and quality data?
• In the event of an audit, how can I give controlled access to relevant parts of the archive?
• How can I ensure that my data are stored in an unchangeable format?
• How can I ensure that my data are securely deleted after the expiration period?
• How can I archive emails so that they comply with regulations?

Working together to create your individual solution

• We analyze your situation and work with you to define collaborative retention methods / policies
• We implement your individual rules for retention and deletion (Information Lifecycle Management / ILM)
• Allocation of the methods to data and sectors
• Optimization of existing control mechanisms
• We coordinate with your auditors and legal advisors
• We support you in certifying the whole process
• We support you with the introduction of SAP-ILM
• Ensuring unchangeability thanks to digital fingerprints
• Comprehensive search via full text and metadata
• dataglobal CS ensures that the complete email journal is archived and stored so that it is legally compliant

How you benefit from using our dataglobal CS software

• Automated and secure deletion of data (defensible delete)
• Find information rapidly
• Providing, changing and deleting personal data at the request of the party concerned (customer, supplier, employee)
• Reacting quickly and easily to changes in legislation
• Data security and traceability thanks to optimized digital processes
• Granting access to sub-areas for audit
• Case-related blocking of data deletion
• Support for e-Discovery processes
• Peace of mind that data have been handled and stored in line with relevant regulations (compliance)
• Competitive advantage by ensuring customer-specific requirements, such as ADV, production data back-up, quality data back-up, etc.

We look forward to your questions and challenges Simply call us at +49 7131 1226-500, send an email to request@dataglobal.com, or use our contact form – our advisors are always on hand to help!

Analog-to-digital

The first step towards digitization means scanning any hard copies of documents and records. But true added value is achieved only when you integrate information that is important to your business processes from invoices, delivery notes, time sheets, accompanying letters, etc., quickly and reliably into your digital workplace. You can now link all information in context and use it for digital business processes and workflows. We can show you how to achieve this.

Your questions

• How can I generate added value from information in hard copy?
• How can I identify risks in analog documents?
• How can I reduce costs by digitizing documents?
• How can I use analog and digital documents in a process?
• How can I make existing knowledge available and usable?
• How can I access my relevant information more quickly?
• How can I satisfy legal requirements (lifecycle)?
• How can I set up e-Discovery?

Working together to create your individual solution

• We offer you the optimal scanning solution for automated bulk digital recording
• Individual scanning at the workplace is also enabled
• We also support you with mobile scanning (photos)
• We are happy to recommend scanning service providers as well
• Converting image to text (OCR) is a matter of course with dataglobal CS
• We offer fully automated metadata enrichment and categorization
• Our full-text indexing covers all the content of your documents
• Our complete service offer makes it easy for you
• You can rely on dataglobal’s professional project management

How you benefit from using our dataglobal CS software

• Reduced error rate
• Information from documents becomes searchable
• Accelerated information gathering
• Availability anytime, anywhere
• Safeguarding company expertise
• Implementing compliance requirements, e.g., data lifecycle (ILM)
• Cost reduction by eliminating the need for storage space for analog documents
• Creating a foundation for digitization, thanks to digital documents (e.g., e-Files)

We look forward to your questions and challenges Simply call us at +49 7131 1226-500, send an email to request@dataglobal.com, or use our contact form – our advisors are always on hand to help!

Expert know-how

Every good relationship starts with trust. Trust in the performance capability of the partner and in the added value that its solutions and services bring to a new partnership. Thanks to 30 years’ experience and our many longstanding and loyal customer relationships, we are confident that we are the ideal solution provider for you as well. Challenge us!

Your questions

• What know-how does dataglobal bring to the table?
• How can I find a holistic, competent, reliable partner for my digital transformation?
• How flexible is dataglobal?
• How can I find a partner that understands my challenges?
• How can I be sure that I have the right partner?
• How can I be sure that I have a lasting and reliable partner?
• How can I be sure that I have a partner that does what it promises?
• How can I be sure that I have a partner that will look after and maintain my system over the long term?

Working together to create your individual solution

• Individual support from our experienced employees with many years’ expertise
• We have very little staff turnover thanks to the professional and informal way that we work with each other
• Our dataglobal Academy offers you tested, customized training courses
• dataglobal support provides answers to your questions quickly and competently
• Rapid time-to-fix
• As our mission statement says, we are friendly, exacting, reliable, empathetic, remarkable, convenient, positive, intelligent, and personal
• We listen carefully to your problems and challenges, to understand them in detail
• Unbureaucratic communication between you, our consultants, and our development team
• We want to find a solution to your relevant problem and not just the first one that comes along
• dataglobal stands for short routes to solutions, quick decisions, and customized solution concepts
• We love design thinking and have been practicing this efficient creative method for many years
• In your design thinking workshop, we will look at: understanding problems; creating prototypes quickly; rapid feedback; and developing good solutions quickly
• We are an owner-managed, German manufacturer with 30 years’ experience
• Long-term support and maintenance of your system provided by our experienced Managed Services Team

How you benefit from working with dataglobal

• A single source:
• One face to the customer – reflecting our reliability in individual support
• Peace of mind from an experienced partner with many well-known references
• Long-term system support and system maintenance
• Flexible partner for collaborative development
• Protection against high investments and their associated risks
• Rapid support
• Collaborative work on equal terms
• High level of system availability

We look forward to your questions and challenges Simply call us at +49 7131 1226-500, send an email to request@dataglobal.com, or use our contact form – our advisors are always on hand to help!

Your challenges

Do you have digitization requirements that at first glance haven’t been covered in the areas of expertise we’ve demonstrated here? Ask us about them anyway; we will work with you to develop solutions for your individual situation. Challenge us!

Working together to create your individual solution

• We will develop customized solutions for you in a collaborative workshop
• Using the creative method of design thinking, we will work with you to quickly find your ideal solution
• We want to gain a precise understanding of your problem
• Our aim is to find a solution to the most relevant problem for you, not the first one that comes along
• If we have an hour’s time, we will invest 50 minutes to understand your problem and 10 minutes to solve it

How you benefit from working with dataglobal

• You will receive future-proof solutions with added value – all from a single source
• One partner for everything to do with digitization
• Customized individual solutions
• Long-term business relationships with well-known companies demonstrate our commitment
• Over 30 years’ experience, and always with our finger on the pulse, speaks for itself

We look forward to your questions and challenges Simply call us at +49 7131 1226-500, send an email to request@dataglobal.com, or use our contact form – our advisors are always on hand to help!